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Building your scholarly profile

A guide to developing your scholarly profile and increasing your presence online.



It is important to maintain a consistent “brand” across all of the platforms that you use. This can include having a professional email address, a current CV, and publications list available when someone searches for your information. The purpose of this portfolio section is to consider your body of work as a whole, rather than as a collection of pieces.

Remember, keep track of all of the areas that you choose to promote your work and consider cross listing to capture a wider audience. For instance, on a LinkedIn page you may have links to a Google Scholar page and a personal website. For more suggestions, please see the boxes below.

Scholarly Social Networking Sites

LinkedIn allows you to upload the details of your CV, network, and be seen by potential recruiters. Some job sites allow you to import data from LinkedIn so that you do not have to completely fill out a job application with new details.

ResearchGate is a scholarly social networking site where you can share papers and find collaborators. While this site has millions of users, we advise caution on sharing your paper via this site. Before sharing your work, you must verify that you have copyright permission to share the article, book chapter, etc. that you are posting online. Just because you wrote the piece does not necessarily mean you have the right to share it. is an academic social networking site that allows you to find people with similar scholarly interests. Like ResearchGate, reaches a global audience of millions. While you can upload your papers to this site, make sure that there are no copyright restrictions preventing you from doing so.

Google Scholar
With a Google Scholar profile, you can organize links to your publications so that interested researchers can read an accessible copy. The profile will provide you with accompanying metrics and your work should appear in Google searches. Setup is simple with a Google account.

Personal Website

While maintaining a personal website may involve more work through setup and maintenance, it can provide a great opportunity for you to display your work through a more customizable platform. There a myriad of website options available, from those that offer pre-made templates to those that allow for re-design and coding of the structure (providing you an opportunity to demonstrate this high-demand skill). Free website options are available, though fees may be incurred depending on the level of customization and hosting-capacity (relating to web-traffic levels) that you get.

Personal Archives

Make sure that all of your research (articles, datasets, book chapters, etc.) is archived and accessible in a personal location, like a hard-drive and cloud storage. Try to include different versions of the same manuscript (pre-print, post-print, version of record) in one place. Know where your work is saved and make sure you have external backups so that this information remains accessible to you in the long-term. Keep your files in current formats and migrate to new memory technology, for example, from a CD to a hard drive or cloud storage. In addition to this, don't rely on long-term storage from a publisher’s website as access to this cannot always be guaranteed, especially if there is a subscription.


Maintain your CV regularly so that you do not forget any of the good work that you have done. Try and schedule updates of your CV, such as every couple of months so that it becomes part of your routine.

Email address

Especially when you are applying for jobs, make sure your email address is up-to-date and professional. For instance, your personal email address may be, though it is important to think of the image you want associated with your name and a simple name-based email address is advisable e.g.